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The menu in Sylpheed-Claws is the primary entry to all the things you can
do with Sylpheed-Claws. The menu structure gives you following options:
- Add mailbox: this option lets you add a new MH
mail-directory. It will generate IN, OUT, QUEUE, DRAFT and TRASH
mailfolders inside the new mailbox. If the relevant plugins are
installed, you'll be able to create Mbox or Maildir mail-directories.
- Change folder order: lets you choose the order in which
the mailboxes are displayed. By default, it's alphabetically.
- Import mbox file...: lets you import an mbox file (like
created by Pine) into an MH mailbox.
- Export to mbox file: lets you export an MH mailbox to an
mbox file.
- Export selected to mbox file: lets you export the
currently selected mails to an mbox file.
- Empty all Trash folders: obviously, this will empty the
trash folder.
- Save as: lets you save the selected e-mail to a plain
textfile on disk.
- Print: lets you print the selected e-mail to a printer or
pdf file.
- Work offline: switches
between online and offline mode. When offline, no network connections
are done without asking you first.
- Exit: ends Sylpheed-Claws.
- copy: lets you copy the selected text to a buffer, from
where you can paste it into a different place. Shortcut: Ctrl-C
- select all: selects all the text in the current window.
Shortcut: Ctrl-A
- select thread: selects all the messages of the current
thread.
- Find in current message: searches a string in the current
message.
Shortcut: Ctrl-F
- search folder: searches a message based on its To, From,
Subject
header fields or body content. Start searching from the selected
message, in the selected folder. Shortcut: Shift-Ctrl-F
- quick search: Gives the
focus to the quick search text box, and shows it if necessary. Quick
search is a powerful way to search for mails based on about any field
you can think of. Shortcut: /
The view menu allows you to change the way that Sylpheed-Claws appears.
You can set different windows separately (folder view, messages etc.),
enable or disable the statusbar and so on.
It contains also the commands to toggle the display of some parts
of the current message, or sort the messsages in the selected folder
based on different attributes.
- Show or hide: let you control the parts of the Sylpheed
user interface you want to display.
- Folder tree: not implemented yet
- Message view: show or hide the message pane. When
hidden, the
messages are displayed in a separate window. To read a message
double click in the summary pane. The message is then opened in
a new window. You can close this new window by pressing the escape
key.
- Toolbar: sets how you want to see the toolbar. Icons
and text, one of these, or none.
- Icon and Text: show icons and text in the toolbar.
- Icon: only displays the icons, does not display
the text
below them.
- Text: only the text, hides the icons.
- None: hides the toolbar.
- Status bar: show it or hide it.
- Separate folder tree: selects between having the folder
tree attached to the main window, or floating separately.
- Separate message view: selects between having the selected
message in the summary pane attached to the main window, or floating
separately.
- Sort: controls the way the messages are sorted in the
selected
folder. Each option sorts the messages in descending order (the
bigger one being on the top of the summary pane), and can be
reversed by selecting the same menu entry a second time (each
time you select the same menu entry the order is reversed).
- Sort by number: sort the message based on their MH
number.
- Sort by Size: sort the message on their size.
- Sort by Date: sort the messages based on their date.
- Sort by From: the messages are sorted by their sender
address
(From field, sorted alphabetically).
- Sort by To: the messages are sorted by their
recipient
(sorted alphabetically).
- Sort by Subject: the messages are sorted by their
subject
(sorted alphabetically).
- Sort by color label: sort the messages based on their
color.
Read the context menu description below to find how to assign
colors to messages.
- Sort by mark: separate marked and unmarked messages.
Read the context menu description below to find how to mark messages.
- Sort by unread: separate read and unread messages.
- Sort by attachment: separate messages with and without
attachment.
- Don't sort: do not sort the messages.
- Ascending: sort the messages in ascending order. If
the field used
to sort the messages is displayed in the summary view, a little
arrow on the right side of the corresponding summay column header
reflects the sort order you select from the menu.
- Descending: sort the messages in descending order.
- Attract by subject: move close to each other the
messages
having the same subject (or a close subject).
- Thread view: turn the threaded view on or off. When turned
on the
messages of the same thread (the same discussion generated by replying
to each other mail) are grouped as a tree representing the discussion
flow. Each reply being linked to its orignal message. Each branch can
be open or closed by using the small plus or minus sign next to it.
The threads are based on the In-Reply-To and Reference fields of the
mail header, so never start a new conversation by replying to an
old message, this will add your new mail to the old unrelated thread.
Shortcut: Ctrl-T
- Expand all threads: if the threaded view is selected,
expand all the
threads in the opened folder.
- Collapse all threads: if the threaded view is selected,
collapse all the
threads in the opened folder.
- Set displayed columns:
- in Folder list: use
it to change the list of items to display
in the folder view. This setting can also be changed through
the common preferences.
- in Message list: use
it to change the list of items to display
in the summary view. This setting can also be changed through
the common preferences.
- Go to: use it to navigate from message to message based on
the
sub-menu criterias.
- Prev. message: go to the previous message in the
current
folder.
Shortcut: P
- Next message: go to the next message in the current
folder.
Shortcut: N
- Prev. unread: go to the previous unread message.
Shortcut: Shift-P
- Next unread: go to the next unread message.
Shortcut: Shift-N
- Prev. new: go to the previous new message.
- Next new: go to the next new message.
- Prev. marked: go to the previous marked message.
- Next marked: go to the next marked message.
- Prev. labeled: go to the previous labeled message.
- Next labeled: go to the next labeled message.
- Other folder: change the current folder. Opens a new
window
with the folder tree, and open the selected folder.
- Character encoding: allows you to select what codeset you
want to use for your e-mails. This codeset will be used when viewing
mails.
The auto-detect option let Sylpheed-Claws automatically detect the
character set based on the content of the messages.
- Decode: Forces the
decoding of broken emails, for example some mail bots send out
quoted-printable mails without advertising it.
- Open in new window: open the selected message in a new
window.
This new window can be closed by pressing the escape key.
Shortcut: Ctrl-Alt-N
- Message source: opens a new window and display the
complete
source of the message in it (without any formatting and with
all the header fields).
Shortcut: Ctrl-U
- Show all header: toggles on and off the display of the
complete
message header.
Shortcut: Ctrl-H
- Update summary: update the Sylpheed-Claws window.
Shortcut: Ctrl-Alt-U
Here you find the following options:
- Receive:
- Get from current account: this
will collect all new mail for your selected account (set from the
lower right-hand corner of the window)
- Get from all accounts: Sylpheed-Claws will poll all enabled
accounts for new mail.
Shortcut: Shift-Ctrl-I
- Cancel receiving: stop the new mails reception
- The list of your accounts:
this will collect all new mail for the chosen account.
- Send queued messages: all the messages that you put into
the "Queue" folder will now be sent off.
- Compose an email message: allows you to write a new e-mail
message.
Shortcut: Ctrl-M
- Compose a news message: allows you to write a new news
message.
- Reply: an e-mail message will be created with the sender
of the selected message in the summary pane as recipient, or the
mailing-list the mail was sent to. Depending on the settings, your
signature will be added to the mail, and the original mail text will be
quoted.
If a part of the original mail is selected, only this
part will be quoted in the reply.
Shortcut: Ctrl-R
- Reply to
- all: as Reply, but the recipients will be all e-mail
addresses in the original messages (including the ones in the cc:
part).
Shortcut: Shift-Ctrl-R
- sender: reply to sender, even if the mail was sent to
a mailing-list.
- Mailing list: reply to the mailing list. To use
when replying to a mailing list (unless you want to reply
only to the poster of the message).
Shortcut: Ctrl-L
- Follow-up and reply to:
Used for news messages, this allows you to post your answer to both the
newsgroup and the sender you reply to.
- Forward: a message will be created with the original
message in the summary pane as text. You can then enter a recipient
e-mail address, edit the text if you want, and send it.
Shortcut: Ctrl-Alt-F
- Redirect: re-send the selected message to someone else.
Compared
to a forward, the message is not marked as forwarded, and the sender
is the original mail sender. Also, the mail is not editable.
- Move: lets you move the message to a different folder. You
can select the destination folder from a browse-window.
- Copy: as Move, only that the message is copied to the new
folder, instead of moved.
Shortcut: Shift-Ctrl-O
- Move to trash: lets you put the message that is selected
in the summary pane in the trash.
Shortcut: Ctrl-D
- Delete: lets you delete the message that is selected in
the summary pane, without putting it in the trash.
- Cancel a news message:
lets you send a cancel to one of the posts you sent in a newsgroup.
- Mark: Gives a submenu: Mark/Unmark/Mark as read/Unmark
as read. When you mark messages, you can do a specific action (e.g.
move, delete) on all of the marked messages. You can unmark messages
that you mistakenly marked. The other options do as they say, they mark
or unmark a message as read, and mark
all read, marks all the messages
of the current folder as read.
- Re-edit: lets you open all already sent message in
edition mode to re-send it.
A note on functions like Move, Copy and Delete: if you did not
specify to execute the commands immediately (in the configuration), you
will have to select the Execute command. This is a button in
the toolbar, and can also be found in the Tools menu.
In the Tools menu are grouped the filters control, address book
access, log window control, and various utilities.
- Address book: opens the address book window.
Shortcut: Shift-Ctrl-A
- Add sender to address book: adds the sender of the
selected
message to one of your address books. When selected a window
opens to let you select the target address book.
- Harvest addresses:
- from Folder: adds
the addresses of the senders of all mails in the displayed folder.
- from Messages: adds
the addresses of the senders of selected emails.
- Filter all messages in folder: apply the filter rules to
all the messages
of the displayed folder.
- Filter selected messages: apply the filter rules to the
selected messages
of the displayed folder.
- Create filter rule: create a new filter rule based on the
selected message.
- Automatically: open the filter rules creation window
to define a new rule.
- By From: opens the filter rules creation window and
fills the filter settings fields to build a filter based
on the sender of the selected message.
- By To: opens the filter rules creation window and
fills the filter settings fields to build a filter based
on the receiver of the selected message.
- By Subject: opens the filter rules creation window and
fills the filter settings fields to build a filter based
on the subject of the selected message.
- Create processing rule:
Same as above, but processing rules' scope is only for the folder, not
on incorporation. (See 6.6 for more information
on filtering, processing etc).
- Actions: this menu is empty until you define some actions
(see 13.4 for more information).
- Check for new messages in all
folders: Scans all folders for new mail.
- Delete duplicated messages: This will remove messages from
the active folder that were sent twice to you. For example you received
a message directly and through a mailing list at the same time.
- In selected folder does
so only for the displayed folder, whereas
- In all folders cleans
your entire mailboxes.
- Execute: execute all the pending move, delete, and copy
commands.
Only if execute immediately is off in the common preferences.
Shortcut: X
- SSL Certificate: lets
you view and delete all the SSL certificates you accepted.
- Log window: opens the log window. In the log window, you
can see what Sylpheed-Claws is doing. Keeping track of things in that way is
very good when you suspect there is something wrong. You can paste the
info of the log window into an e-mail and send it to the developer or
the mailing list.
Shortcut: Shift-Ctrl-L
In the Configuration menu, clearly, you can set up Sylpheed-Claws
the way you want it to work and react.
- Change current account: here you can select what account
you want to use, to write a message.
If you have enabled the status bar (in the view menu),
the name of the current account is shown in the bottom
right corner of the Sylpheed-Claws window (in the status bar)
and can be changed by a click on it (then a menu appears
and lists all your accounts).
- Preferences for current account: here you can set the
specifics for the account you are currently using. Should mail be
deleted after fetching, what is the server it comes from, etc.
Basically it is the same dialog form as shown in setting up a new
account.
- Create new account: here you name the account (each
account has a recognizable name), you set up your name and e-mail
address etc. You set up the type of server you access (POP4, IMAP4,
local mailbox, NNTP) and where the downloaded messages have to go
(default folder is the inbox). In the RECEIVE tab you select or
unselect options, in SEND you can set up how to send your messages. In
COMPOSE you can point to a specific signature file, and in ADVANCED you
can set up alternate ports for the server, if these exist. The PRIVACY
tab exists if the GPG plugin(s) are available, where you can specify
things like whether you always want to sign your messages. The SSL tab
exists if openssl support is available, and you can choose here to use
SSL for sending and/or receiving email, for an increased security.
- Edit accounts: here you can select one of the accounts you
created, from a list, and edit the information about them. Note that
you cannot edit an account for which you are writing a message at the
same time. This to ensure data integrity.
- Preferences: in this option you will be presented a dialog
in which you can select a number of tabs. Each tab represents a
specific set of settings in Sylpheed. In the next chapter, these dialog
options are explained in more detail.
- Pre-processing: these
are processing rules shared by all folders, and executed before each
folder's private processing rules.
- Post-processing: these
are processing rules shared by all folders, and executed after each
folder's private processing rules.
- Filtering: this option shows you a dialog in which you can
set up the filtering rules that you want Sylpheed-Claws to process on
receiving new e-mails. You first specify on which part(s) of the e-mail
Sylpheed-Claws has to check, and then you tell Sylpheed-Claws what to do. You can
move the message to a different directory (including trash to get rid
of spam mail). Selecting the destination folder is possible through a
browser window that comes up when you press "Select...". Optionally,
you can give a name to filtering rules in order to find them back more
easily.
When you press the "Add" button, the filter rule is added to the
list of rules. Do you select "Replace", then the selected rule is
replaced by the information of the setting entered. "Delete" in the end
will delete the selected filtering rule.
Please note that you can set up more than one selection for a
rule, which can be "OR'd" or "AND'd". OR means that one of the two
selections will have to match for the rule to be executed. AND means
that both selections have to match before an action is performed.
To the right of the selection rules you see buttons called Top,
Up, Down and Bottom. You can move rules up and down in the list. This
will often trigger different behaviour in the selections, so consider
the order in which you set the rules. Usually, putting the more general
rules towards the end, and the more precise ones towards the start,
gives better results.
- Templates: lets you create new message templates.
When composing a new message you can then use one
of the defined templates and insert it (or use it to
completely replace the content of your mail).
The templates can contain some special characters
that are replaced when the template is used in order
to create a dynamic text. Use the symbols button on
the templates definition window to see the list of
the available symbols.
- Actions: lets you create new commands to be added to the
'Tools/Actions' menu. An action is a command that processes
the select part of a message, the message body or the complete
message file. It can be a background process, used as a filter
(reads, modifies and replaces a message),...
- Plugins: In this window,
you'll be able to see the plugins you have loaded, and their
description. You'll be able to load or unload plugins based on what you
need. The various plugins preferences appear in their special tab of Preferences.
This menu lets you look at the manual and FAQ of Sylpheed, and you
can also see the "about" window with some information about copyrights,
compiled-in features, etc.
You can pull up context menus (through clicking button2) for the
folder tree and the summary pane. (windows users: button2 is the right
mouse button.)
In the folder view you can add, rename and remove folders through
the context menu. You can also set the folder
properties, specify specific processing rules, empty trash, etc.
In the message summary you can do a host of things from the context
menu, like viewing message headers, opening a message in a separate
window (also possible by double clicking on a message), color-labelling
them, etc.
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